Have you heard your accountant talking about your confirmation statement and been puzzled by what it is? Are you wondering about who needs to file one, when, or how?
Wonder no more! We have all the answers for you. Read on below…
What is a confirmation statement?
A confirmation statement is a yearly statement that is sent to companies house to confirm that all the information they hold about the company is correct and up to date.
This video from the government’s website contains a good overview.
Who needs to file a confirmation statement?
Every Limited Company or Limited Liability Partnership (LLP) needs to file a confirmation statement, even if they are dormant or non-trading. Sole traders and companies that have been officially struck off do not need to file a confirmation statement.
When is my confirmation statement due?
Your confirmation statement is due annually, usually around the same time as your company incorporation date. When you register a company, your 12 month review period starts. Your first confirmation statement will usually be due 14 days after the end of this 12 month review period.
You can file a confirmation statement early, if you have had some changes to the company for example. When you do this, you will start a new 12 month review period and the next confirmation statement wont be due for another 12 months.
You can check when your confirmation statement is due by searching for your company on the companies house register.
What happens if I don't file my confirmation statement?
You will not a fine for missing your filing deadline, however if you do not file your statement within 14 days of the end of your review period, your company and its officers may be prosecuted. Your company can also be struck off the register for failing to file a confirmation statement.
How do I file my confirmation statement?
In order to file your confirmation statement you will need your company authentication code and your login to companies house. The government’s website has more information.
There is good news for all 1 Accounts clients however as this is included in all of our service packages! We will need to confirm with you that no details have changed (we may know this already) and you will receive an email from us once it has been filed and accepted by companies house.
What information needs to be updated?
We will have to confirm the below details are still correct before we file so we may contact you to make sure there have been no changes that you haven’t told us about. However, if you do make a change, please make sure you tell us!
We will need to confirm the following details before we file your confirmation statement
- Company directors and shareholders are the same
- People with significant control are the same
- Company’s registered office is the same
You can also update the following information at the same time as filing your confirmation statement:
- Standard Industrial Classification (SIC) code
- Statement of capital
- Trading status of shares
- Exemption from keeping a PSC register
- Shareholder information
What if nothing has changed?
If none of your company information has changed then a confirmation statement saying that nothing has changed still needs to be filed so Companies House know the information they have is still correct.
If you have any questions regarding confirmation statements please let us know! We aim to make this process as easy and stress free for our clients as possible.