Tag: work from home

How to encourage reluctant staff to return to the office

Posted on | by Jade Donno

Since the government advice to work from home was lifted earlier this year and employees have been making their way back into the office, it seems some employees are more enthusiastic than others. How do we encourage our reluctant staff members to return to the office happily, rather than handing in their resignations?

Throughout this article, we will explore the various incentives and business adaptations you can make to encourage your employees to come back to the office:

1) Outline your operational requirements

Many businesses have started adopting a hybrid business model as they combine all the best bits of on-site and remote working! Flexible schedules, greater work-life balance, and fewer expenses are just some of the positives for both employers and their staff!

However, before you can embrace this new business model, you need to hash out the non-negotiable requirements for running your business. For example:

  • The minimum amount of on-site hours per staff member per week.
  • Whether there are any extenuating circumstances that overrule these mandatory hours.
  • Your core office hours.
  • How often your entire team needs to meet in person.
  • What resources your staff will need to work remotely.

2) Speak to your staff

Some employees will be more eager to return to the office than others – that’s just a given. Talking to the more reluctant team members and asking them what they want might give them the encouragement they needed.

By conducting surveys and organising group sessions, you can start finding solutions to satisfy your staff members, improve engagement and protect your retention rates.

3) Offer them incentives

 No one wants to spend their days in a dull, drab office. So it’s your responsibility to make your office an attractive and exciting place to be!

Here are some suggestions to help you spruce up your space and incentivise your employees:

Redecorate your office space – a lick of paint can go a long way.

Provide on-site catering – seriously, save your staff from those stale sandwiches.

Invest in new equipment – try upgrading your dated tech and replacing old furniture.

Offer corporate discounts – predominantly for nearby locations like gyms, coffee shops or food establishments.

4) Accommodate ALL of your employees

When making decisions about your business, it can be easy to focus on the wants and needs of your front runners and management team. The trouble is that this approach is far from inclusive.

It is our priority as business owners to continually promote inclusivity and diversity. So make sure you’re accommodating the needs of ALL your employees – especially those who are underrepresented in professional settings, including people of colour, disabled individuals and women.

The future is flexible!

After two years of working at home, it’s no wonder some staff members are reluctant to give up their home comforts. Instead of demanding that everyone must return to the office, show some compassion by trying to reach a compromise.

Flexible working offers many benefits for both you and your employees – so give it a try! It could be the answer to unlocking a more efficient and engaged team.

Flexible Working: Moving from a time-based approach to an outcome-based approach

Posted on | by Jade Donno

Flexible working isn’t new. In fact, research shows that many of us (87%) wanted to work on a more flexible basis in 2018 and 2019. What is new, however, is the many businesses that have continued to adopt either completely remote working or a hybrid model since the pandemic transition.

They have continued to work this way as flexible working results in a better work-life balance, higher productivity, increased motivation, and reduced staff turnover. Not to mention that it’s an employee’s market right now, so many businesses will need to offer flexible working to compete for talent!

While an outcome-based approach leads to these benefits, it is a steep learning curve. Primarily having to change leadership styles and learning to trust that work is getting done. It is doable however. Here is how to make flexible working work for you and your business.

How to successfully implement flexible working

  1. Make sure that employees have the right technology and tools – we’re not just talking about laptops and phones. To support flexible working, you also need to deploy tools for chat, video and virtual meetings as well as integrating company systems, intranets or social platforms.
  2. Ensure that your employees have the necessary training –you need to make sure they have the resources and training so that they can use any new software effectively.
  3. Change your management style – you need to take a more ‘coach-like’ approach and let go of control. Train and support your employees and delegate authority as well as tasks.
  4. Communicate more frequently – this is essential for building trust and relationships and to minimise misunderstandings. The more you can encourage collaboration and team involvement, the better.
  5. Celebrate successes – positivity is key when working from home so make a point of celebrating individual and team successes. It does wonders for self-motivation.
  6. Give your employees more support – some employees may have difficulty managing their workload with their family and other worries, especially if they are going through some personal difficulty. Bear this in mind and actively help them with their work-life balance.

How to move to an outcome-based approach

  1. Start with the overall business vision and direction – when working virtually, it’s important to communicate the overall vision to your employees. Everything flows from this vision, so keep coming back to it.
  2. Define high-level business outcomes – next, you should communicate the key business outcome that you are all aiming to achieve. It’s more effective if this outcome reflects the value that your work delivers.
  3. Help each employee define their own specific outcome – this is essential for remote working! If every individual knows their specific outcome that they are accountable for and how that relates to the bigger picture, it drives them to achieve it.
  4. Measure performance differently – you will need to use a project management tool to review team activity regularly. You can also distribute employee surveys, monitor and evaluate certain metrics or have regular check-ins with each employee.

These tips will ensure that your business continues to grow and thrive along with your employees, who will be happier and healthier as well.

The benefits of using DocuSign to sign your documents

Posted on | by Jade Donno

One of the things we pride ourselves at 1 Accounts is our ability to be cloud-based and as paperless as possible. This is because we care about the environment and also because we believe these methods give greater flexibility to our clients. In accounting there will always be documents for which we need your signature, and this is where DocuSign comes in. Instead of making the traditional trip to your accountant’s office to sign off your tax return or your accounts, you can do it from anywhere with an internet connection!

What is DocuSign?

DocuSign is a software that allows you to send and sign documents with an E-Signature quickly and easily. As the documents are sent directly to your email address, you can access them wherever you are in the world on whatever device you have to hand. The signatures are as legally binding as ink is, so you can sign contracts and documents knowing that they will be fully official.

Why do we use DocuSign?

As well as reducing the impact on the environmental by not printing something out that we don’t absolutely have to, using DocuSign’s E-signature method frees up lots of time as you don’t have to go back and forth to our office or the post office whenever we ask you to sign a document!

It also reduce our turnaround time significantly as there can be very little waiting around. Everything can be signed as soon as it is ready just with the click of a button.

DocuSign is a secure platform so your information will be safe at all times, and will never get lost in the post!

How do we use DocuSign?

When we send you a document to sign through DocuSign, you will receive an email saying that your documents are ready to sign. We typically use this for tax returns, accounts, board minutes or other documents for which we need your signature.

Clicking on the “Review Documents” link in the email will bring you into your document in DocuSign where the places for you to sign will be helpfully marked.

Once you have signed your documents, the completed documents will be emailed to you.

Make sure that you download these and keep save them with your records as it will save time if you need them in the future.

You can either click on the link in the email to download your completed documents or save them from the attachment on the email.

We find DocuSign a big help and a huge time saver for us, and we believe it saves time for our clients as well as making their access to their important documents quick and straightforward.