HMRC Time To Pay Arrangements

In the complex world of business finance, one of the challenges UK businesses often face is managing their tax obligations effectively. The HM Revenue and Customs (HMRC) understands that businesses sometimes encounter cash flow difficulties, making it hard to pay their tax bills on time. To assist, HMRC offers a “Time to Pay” (TTP) arrangement, a vital tool for businesses needing extra time to pay their taxes. This blog explores what TTP arrangements are, how they work, and why they might be a critical solution for your business.

Simply it’s an agreement between a business and HMRC to pay outstanding taxes over an extended period. This facility is designed to help businesses struggling with temporary financial difficulties to spread their tax payments, thereby avoiding penalties and helping to manage cash flow more effectively.

To be eligible for a TTP arrangement, businesses must:

  • Have existing tax liabilities.
  • Be in genuine temporary financial distress.
  • Be able to demonstrate that they can pay off the debt in the foreseeable future.

The application process typically involves contacting HMRC, discussing your financial situation, and proposing a payment plan.

TTP arrangements can cover various types of taxes, including:

  • Corporation Tax
  • PAYE and National Insurance Contributions
  • VAT
  • Self-Assessment Tax

One of the primary benefits of a TTP arrangement is improved cash flow management. By spreading tax payments over a longer period, businesses can maintain operational liquidity and avoid the strain of a lump-sum payment.

Timely negotiation of a TTP arrangement can help businesses avoid late payment penalties and interest charges, which can accumulate quickly on unpaid taxes.

Staying compliant with tax obligations is crucial for any business. A TTP arrangement helps maintain a good relationship with HMRC and ensures compliance.

It’s crucial to contact HMRC as soon as you anticipate cash flow problems. Early communication is key to negotiating a feasible and realistic payment plan.

To set up a Time to Pay (TTP) arrangement with HMRC, you can use the following contact details:

  1. For Self-Assessment: Call 0300 200 3822. The Self Assessment Payment Helpline is open Monday to Friday from 8 am to 6 pm.
  2. For Limited Companies: Contact HMRC’s Payment Support Services on 0300 200 3835.

When negotiating a TTP arrangement, be prepared with accurate and detailed financial information to support your case. This includes cash flow forecasts, business plans, and an explanation of what caused the financial difficulties.

Propose a payment plan that your business can realistically meet. Overly ambitious plans that lead to default can complicate future negotiations.


HMRC’s Time to Pay arrangements can be a lifeline for businesses facing temporary financial difficulties. They provide a structured and manageable way to meet tax obligations without crippling the business’s cash flow. However, it’s essential to approach these arrangements with a clear understanding of your financial situation and a realistic plan for repayment. Regular communication with HMRC and adherence to the agreed payment schedule are critical to the success of these arrangements.

For businesses struggling to manage their tax liabilities, a TTP arrangement can offer the necessary breathing space to regain financial stability. Always consider seeking advice from an accountant to navigate the process effectively and ensure that the proposed plan aligns with your business’s overall financial strategy.

Invoice on computer screen

What is Invoice Financing?

In the realm of business finance, one solution that has been gaining traction, especially among small and medium-sized enterprises (SMEs), is invoice financing. This financial tool can be a lifeline for businesses waiting on payments for services rendered or products delivered. Here’s a deep dive into what it is, how it works, and why it could be a critical strategy for your business.

Invoice financing is a way for businesses to borrow money against the amounts due from customers. This innovative financing method allows businesses to improve cash flow, pay employees and suppliers, and reinvest in operations and growth earlier than they could if they had to wait until their customers paid their invoices.

Essentially, a business uses its outstanding invoices as collateral to receive a percentage of the invoice value upfront from a lender. The process typically involves the following steps:

  1. Invoice Issuance: Your business issues an invoice to a customer for goods or services.
  2. Financing Company Involvement: You sell this invoice to a financing company (either a portion or the full amount).
  3. Immediate Cash Flow: The financing company advances you most of the invoice amount (usually 70-90%).
  4. Customer Payment: Your customer pays the invoice directly to the financing company.
  5. Receiving the Balance: Once the customer pays, you receive the remaining balance, minus fees and interest.

There are two main types:

  1. Invoice Factoring: The finance company manages your sales ledger and collects money owed by your customers themselves.
  2. Invoice Discounting: You maintain control over your sales ledger and chase customer payments yourself.

The primary advantage of invoice financing is the immediate boost to cash flow. Businesses often have to wait 30, 60, or even 90 days for payment after delivering a product or service. This accelerates this process, providing funds when they’re needed most.

This financing method can be particularly beneficial for businesses experiencing rapid growth or those needing to stabilise cash flow. By unlocking capital tied up in invoices, businesses can invest in new projects, hire staff, or simply cover day-to-day expenses.

This type of funding does not require the collateral typically needed for traditional loans. Since the invoices themselves act as collateral, businesses with solid sales but little credit history may find it easier to secure funding through this route.

While invoice financing offers numerous benefits, it’s crucial to consider the costs, as fees and interest can vary. Additionally, depending on the type of invoice financing, your relationship with customers might be affected.

For businesses struggling with cash flow due to slow-paying customers, invoice financing can be a viable solution. It offers the flexibility to manage finances more effectively, ensuring that your business can continue to operate smoothly and grow.

By understanding the intricacies of invoice financing, businesses can make informed decisions about managing their cash flow and maintaining financial health. As with any financial decision, it’s advisable to consult with a financial advisor or accountant to understand fully how funding can fit into your broader financial strategy.

Business asset - trucks

What is Asset Finance?

In today’s fast-paced business world, staying ahead often means having the right tools and equipment at your disposal. However, acquiring these assets can be a significant financial burden, especially for small and medium-sized enterprises (SMEs) in the UK. This is where asset finance comes into play, offering a viable solution for businesses looking to expand or update their equipment without the upfront costs.

It’s a type of financial arrangement that allows businesses to obtain equipment, vehicles, machinery, or any other necessary assets without having to pay the full amount upfront. Instead, companies can use these assets while paying for them over time. This financing approach comes in various forms, including hire purchase, finance leases, and operating leases.

  1. Hire Purchase: This allows a business to buy the asset over time. You pay instalments and eventually own the asset outright.
  2. Finance Leases: Here, you rent the asset for a significant part of its useful life but don’t ever own it.
  3. Operating Leases: Similar to finance leases, but for a shorter period, often less than the asset’s life.

The benefits are manifold:

  1. Cash Flow Management: It helps in managing cash flow effectively by eliminating the need for a large initial outlay of cash.
  2. Access to the Latest Equipment: It allows businesses to acquire the latest machinery or technology without prohibitive costs.
  3. Tax Efficiency: Payments can often be offset against taxable profit (specifics can vary).
  4. Flexibility: Tailored payment terms to match the business’s cash flow.

Accountants play a pivotal role in this process. They not only help businesses manage their finances but can also be instrumental in securing asset finance. This is particularly true when accountants have partnerships with finance platforms like 1 Accounts and Swoop.

Asset finance represents a strategic approach for UK businesses to maintain competitive edge and operational efficiency. The involvement of experienced accountants, especially through collaborations like that of 1 Accounts and Swoop, can significantly ease the process of securing such finance. It empowers businesses to make the most out of their assets while maintaining healthy cash flow and financial stability.

Whether you’re looking to upgrade your machinery, acquire new vehicles, or simply improve your technological capabilities, considering asset finance could be a wise financial decision. Remember, consulting with your accountant can provide a clearer path and help tailor the finance option that best suits your business needs.

Should I Get a Business Loan?

Running a successful business often requires a steady flow of capital to cover various expenses and seize growth opportunities. However, not every business has the financial resources readily available to meet these needs. This is where business loans come into play. In the UK, there are several reasons why a business might consider getting a loan, and there are different types of loans available to cater to specific needs. In this blog, we’ll explore the various situations in which businesses seek loans and delve into the different types of business loans, including asset and invoice financing.

Many entrepreneurs require initial funding to launch their business ventures. A business loan can provide the necessary capital to cover expenses such as equipment purchase, marketing, and operational costs during the early stages.

As businesses grow, they often need additional funds to expand operations, open new locations, or introduce new products or services. A business loan can fuel these growth initiatives.

Maintaining a healthy cash flow is essential for any business. Sometimes, unforeseen expenses or fluctuations in revenue can lead to cash flow gaps. A short-term business loan can bridge these gaps and keep operations running smoothly.

If your business relies on specialised machinery or equipment, financing options like asset financing can help you acquire these assets without straining your cash reserves.

Businesses with seasonal fluctuations may need funds to stock up on their stock during peak seasons. A business loan can ensure you have enough stock to meet customer demand.

If your business has multiple outstanding loans or high-interest debts, consolidating them into a single, lower-interest business loan can simplify repayment and save on interest costs.

Businesses with outstanding invoices can use invoice financing to access a portion of the money tied up in unpaid invoices. This can improve cash flow and help meet immediate financial needs.

These are traditional loans with fixed terms and interest rates. Term loans are suitable for various purposes, including expansion, purchasing equipment, or funding working capital. In the UK, you can find term loans from banks, online lenders, and financial institutions. Your accountant may also be able to help you find the best loan for your business.

A business line of credit in the UK functions similarly to a credit card. It provides businesses with a predetermined credit limit, and you can draw funds as needed. Interest is only charged on the amount borrowed. It’s a flexible option for managing short-term expenses and working capital fluctuations.

Asset-based loans use your business assets, such as machinery, vehicles, or real estate, as collateral to secure the loan. In the UK, asset financing is common for acquiring or refinancing assets. It allows businesses to access capital while retaining ownership of essential assets.

Also known as invoice factoring or discounting, this type of financing is prevalent in the UK. Businesses can access a portion of the money tied up in unpaid invoices. Invoice financing improves cash flow, which is crucial for meeting immediate financial needs while awaiting client payments.

For new businesses in the UK, the Start-Up Loans program offers government-backed loans with low interest rates. It’s designed to help entrepreneurs kickstart their ventures.


In the UK, there are several types of business loans to meet a wide range of financial needs. Whether you’re a startup in need of initial capital, an established business looking to expand, or a company facing cash flow challenges, understanding the available loan options can help you make an informed decision. It’s advisable to consult with financial experts or loan advisors who are familiar with the UK market to identify the most suitable financing solution for your specific business circumstances.

Elevating Business: 1 Accounts Partners with Swoop

In the ever-evolving landscape of business and finance, staying ahead means leveraging every available resource to fuel growth and efficiency. That’s why 1 Accounts Online is thrilled to announce our partnership with Swoop, a move set to revolutionise the way our clients manage their finances, access funding, and combat the energy crisis.

Swoop is a renowned platform that simplifies and speeds up access to loans, equity, and grants for businesses. Their expertise in financial solutions, combined with our accounting prowess, creates a synergy that promises to bring unparalleled value to our clients.

Gain access to a broad range of funding options tailored to fit your business needs. Whether it’s a loan, equity finance, or grant, our combined efforts make the search and application process easier than ever.

In today’s world, being energy efficient is not just good for the planet, it’s essential for business success. Our partnership with Swoop opens the door to innovative solutions that reduce energy costs, contributing to a healthier bottom line and a greener planet.

Knowledge is power, especially when it comes to financial planning. With our collaborative tools and expertise, you’ll have a clearer understanding of your business’s financial health, empowering you to make informed decisions that spur growth.

The business world is dynamic, and so are the needs of our clients. This partnership is just the beginning. We are committed to continuously exploring innovative ways to provide value and support to our clients at every stage of their business journey.

Are you ready to explore how this partnership can benefit your business? Reach out to us today to learn more and take the first step towards a more prosperous and efficient future.

what is an accountant

What is an Accountant?

What is an Accountant? Unveiling the Essential Role in Your Business

If you’ve ever wondered, “what is an accountant?” then you’re in the right place. As a premier UK-based accountancy practice, 1 Accounts Online Ltd is here to demystify the role of an accountant and explain why they are indispensable for your business.

What is an Accountant?

At the most basic level, an accountant is a trained professional who maintains and audits business accounts. But, in reality, the role encompasses much more than that. They provide a vast array of financial services, ranging from record keeping and financial forecasting to strategic planning, compliance, and consulting on all financial aspects of a business.

The Versatility of an Accountant

Accountants wear many hats, and their roles often extend beyond just number-crunching. They are financial advisors, tax experts, and strategic consultants. They can work within a business, for an accountancy firm like 1 Accounts Online Ltd, or independently.

Financial Management & Reporting

An accountant takes charge of managing a company’s financial data. They ensure that financial records are accurate and that taxes are paid properly and on time. Accountants perform audits and prepare financial reporting records, such as balance sheets, income statements, and tax returns. These records provide a clear financial image of the business, guiding strategic decisions.

Regulatory Compliance & Tax Expertise

One crucial role an accountant plays is ensuring businesses comply with the latest laws and regulations. In the UK, this includes abiding by the Companies Act and adhering to HM Revenue & Customs (HMRC) requirements. With their tax expertise, accountants save businesses from potential penalties and help them take advantage of relevant tax deductions and credits.

Business Strategy & Consultation

Beyond compliance and day-to-day management, accountants play a vital role in shaping the strategic direction of a business. Through financial analysis and forecasting, they help identify growth opportunities and areas for improvement.

Accountants and Small Businesses

Many small business owners may wonder if they need an accountant. The answer is a resounding yes. Accountants offer invaluable expertise that can help a small business thrive. They can guide you through the complexities of tax regulations, provide advice on financial management, and offer insights to help your business grow.

Why Choose 1 Accounts Online Ltd?

As a UK-based accountancy practice, 1 Accounts Online Ltd offers a comprehensive range of accounting services. Our team of qualified accountants are committed to helping your business succeed. We navigate the complexities of accounting so you can focus on what you do best – running your business.

In conclusion, an accountant is more than just a numbers guru; they are an essential partner in your business. They not only help you meet regulatory requirements but also play a critical role in your business’s strategic direction. If you’ve been asking, “what is an accountant?” now you know. And if you need a dedicated, professional accountant, consider 1 Accounts Online Ltd. We’re here to help your business thrive.

What is business compliance?

Unraveling the Complexity: UK Business Compliance in Accountancy

In today’s swiftly shifting regulatory environment, understanding UK business compliance in the realm of accountancy has never been more vital. With businesses continually subject to various rules and regulations, understanding compliance is key to maintaining a healthy, thriving, and legally compliant business. Let’s take a deeper look at what this entails and why it is so important.

What is Business Compliance?

In the simplest terms, it refers to the process of ensuring a business adheres to all the necessary laws, regulations, and standards relevant to its operations. This extends across multiple levels – from local to national, and sometimes even international.

In the world of accountancy, compliance includes adhering to the various reporting and accounting standards set forth by the relevant governing bodies, tax obligations, auditing procedures, and financial management. This process is mandatory and neglecting it can lead to significant consequences, including hefty fines and penalties, damage to the business’s reputation, or in severe cases, even closure of the business.

Key Areas in Accountancy

  1. Tax Compliance: This is one of the most critical aspects of. It involves understanding and adhering to the tax laws as prescribed by HM Revenue and Customs (HMRC). This includes paying corporation tax, VAT, PAYE, and national insurance contributions, as well as proper reporting and record-keeping.
  2. Financial Reporting: Businesses are required to adhere to the Financial Reporting Standards (FRS) in the UK. These standards outline how businesses should prepare and present their financial statements, ensuring transparency and uniformity. Small and micro businesses may adhere to FRS 105, while medium and large companies will typically follow FRS 102.
  3. Audit: Depending on the size and structure of the business, it may be legally required to have an annual audit conducted by a registered auditor. This ensures the business’s financial statements are accurate, providing reassurance to shareholders, investors, and other stakeholders.
  4. Companies House Reporting: UK businesses are required to file certain documents with Companies House, including annual financial statements and confirmation statements, which provide updated information about the company’s directors, shareholders, and registered office.
  5. Data Protection: Though not strictly accounting, the General Data Protection Regulation (GDPR) has important implications for the way businesses manage and protect their financial data.

Why is Compliance Essential?

Maintaining compliance is fundamental to the successful operation of any business. It protects the business from legal and financial penalties, supports operational efficiency, and upholds the reputation of the business. Additionally, it can build trust with stakeholders, including investors, customers, and employees, which is crucial for the long-term sustainability of a business.

Compliance in the Digital Age

In today’s digital age, many businesses are adopting accounting software solutions to assist in maintaining compliance. These tools can streamline processes, enhance accuracy, and provide alerts for upcoming compliance deadlines, significantly reducing the risk of non-compliance.

In Conclusion

Understanding UK business compliance in accountancy is an ongoing task due to evolving regulations and standards. It is crucial for business owners to stay updated and ensure they meet all compliance requirements to avoid penalties, protect their reputation, and foster trust among stakeholders. Consider seeking professional advice from accountants or solicitors, who can help navigate the complexities of business compliance and ensure your business remains on the right side of the law.

should I become a limited company - thinking

Should I Become a Limited Company?

A common dilemma faced by many budding entrepreneurs and freelancers in the UK is: should I become a limited company? This question arises as a natural step in the growth journey of any small business or self-employed professional. But, deciding to incorporate a limited company is a crucial decision that can have far-reaching implications on various aspects of your business. Let’s break this down to help you make an informed decision.

Understanding Limited Companies

Firstly, it’s crucial to understand what becoming a limited company entails. It is a type of business structure where the company is an entity separate from its owners. This means that the company has its own legal identity, distinct from its directors (the people who manage the company) and shareholders (the people who own the company).

In the UK, limited companies can be categorised into private limited companies (Ltd), which cannot offer shares to the public, and public limited companies (plc), which can. For the purpose of this article, we will focus on private limited companies, as these are the most common choice for small businesses and freelancers.

Benefits of Becoming a Limited Company

Limited Liability

The primary advantage of incorporating a limited company is limited liability. In essence, if the company runs into financial trouble, the personal assets of the directors and shareholders are not at risk. The financial liability of the owners is limited to their investment in the company, providing a safety net against unforeseen business issues.

Tax Efficiency

Limited companies often enjoy more favourable tax rates than sole traders or partnerships in the UK. As a director, you can choose to take a combination of salary and dividends, the latter of which is taxed at a lower rate than income tax (dependent on company profits).

Credibility and Perception

Becoming a limited company can boost your business’s credibility. The perception of being a larger, more established entity can be beneficial in negotiating contracts and attracting clients or investors.

Considerations Before Incorporating

While the benefits are enticing, there are some important considerations to bear in mind before deciding, “Yes, I should become a limited company.”

Administrative Responsibilities

Limited companies face more stringent reporting requirements, including submitting annual accounts and reports to Companies House. This can increase your administrative burden and necessitate hiring an accountant.

Privacy

As a limited company, your business’s details, including director names and registered office addresses, become public record. Some business owners may not feel comfortable with this level of exposure.

Difficulty in Withdrawing Money

Unlike sole traders who can withdraw cash from their business without any tax implications, withdrawing money from a limited company is not as straightforward and can be subject to taxes.

Making the Decision

Ultimately, the decision to become a limited company is a personal one that hinges on your business’s specific circumstances. It’s essential to balance the potential benefits against the administrative, financial, and legal implications that come with incorporating.

Take into account factors such as the nature of your business, financial prospects, and tolerance for risk and administrative work. You should also consult with an accountant or business consultant to make sure you understand all the implications.

Should I become a limited company? It’s a question that deserves careful consideration. Done right, it could be the launchpad that takes your business to the next level. But, it’s vital to ensure you’re making the right move for the right reasons. So, take your time, do your research, and make the choice that best suits your business aspirations.

business success meeting

Your Pathway Business Success in the UK

In today’s fast-paced, competitive world, achieving business success is a path fraught with many challenges. The journey to becoming a top-tier enterprise in Haverhill or any other part of the UK is more than just having a great idea—it requires a blend of strategic thinking, operational effectiveness, financial guidance, and above all, professional business coaching. At 1Accounts Online, we offer comprehensive business success services, unrivalled by any other UK business coaches.

A stalwart in the industry, our team of experienced business coaches in Haverhill and beyond have a proven track record in guiding businesses towards their envisioned success. We possess an understanding of the intricacies and unique hurdles of conducting business in today’s fluctuating markets. And through this understanding, we provide customised business help designed to fit your specific needs and goals.

Expert Business Coaches Haverhill

At 1 Accounts Online, our team of UK business coaches is committed to helping you unlock your potential. We see beyond the numbers and dive into the operational essence of your business. Our business coaches in Haverhill employ a hands-on approach, working closely with you to enhance your management skills, streamline your business operations, understand your financials and refine your strategic decision-making process.

Tailored Business Help for Success

Every business is unique, and so are its challenges and needs. We at 1 Accounts Online appreciate this fact and are dedicated to providing bespoke business help. We conduct a comprehensive review of your business operations, identify areas of improvement, and formulate strategies that cater to your specific objectives. Our goal is to empower you to overcome obstacles and steer your business to new heights of success.

Comprehensive Financial Guidance

Financial management is a cornerstone of any successful business. Without the right financial guidance, it becomes nearly impossible to make informed decisions. 1Accounts Online understands this vital need and provides comprehensive financial guidance. Whether it’s about managing cash flow, optimising capital expenditure, or understanding financial reports, our team is always at your side, ready to help.

The Business Success Service You Need

In conclusion, the key to business success lies not only in having a good product or service but in understanding how every facet of your business works together. With our extensive range of business success services, coupled with our team of experienced UK business coaches, we at 1Accounts Online stand ready to offer the business help you need.

Whether you’re just starting or are an established business in need of financial guidance or strategic coaching, consider 1Accounts Online. We’re not just business coaches in Haverhill—we’re your partners in prosperity.

confused person

Top 10 “I didn’t know that” questions answered

I didn’t know that?

This is a phrase we hear a lot, especially when someone sets up a limited company and especially in January when personal tax returns are due.

Here are our top 10 I didn’t know that questions

1 . I didn’t know that I needed a separate bank account?

  Yes, a limited company is its own entity and funds held in a personal account will be deemed personal income and could attract tax. Therefor you will need to set up a business bank account for your limited company.

2. I didn’t know I had to register to pay myself?

Yes you need to register with HMRC for a PAYE reference and deduct tax and NI on your earnings.  Note single director companies do not get the £5,000 employers NIC relief.

3. I didn’t know I paid tax on dividends?

Yes, you pay tax on dividends and these are declared on your personal tax return.  

4. I didn’t know you had to make a profit to declare dividends?

Yes, dividends are a distribution of profits and not an expense.  You need to prepare a profit and loss account, work our corporation tax payable and then you can declare a dividend.

5. I didn’t know I needed paperwork for the dividend?

Yes, you need a board minute and dividend voucher prepared on the day that you declared the dividend.  Backdating to ‘FIT’ your accounts is illegal.

6. I didn’t know I had to keep accounting records? 

Yes, HMRC require you to keep accounting records and the Companies Act.  We recommend Xero as an accounting software provider.  Giving over a years bank statements and records to prepare is expensive and you will have no idea of dividends you can vote if any.

7. I didn’t know I paid tax on monies taken from the company? 

Yes, if you have borrowed from your company you will pay tax on your Corporation Tax Return.  This is a holding tax that will be repaid once you are back in funds with the company.

8. I didn’t know my company had to register for VAT? 

Yes, if you exceed £85,000 in a rolling 12 months you must register for VAT and in some cases it is better if you do register for VAT.

9. I didn’t know I couldn’t run my car through the business?  

You can run the car through the business BUT it will be classed as a benefit in kind and you will pay tax on the benefit.  Some cars are much better through a Limited company than others.  Electric cars are a great benefit.

10. I didn’t know it was so complicated? 

This is where a good accountant will help you manage your limited company so that you comply with the companies act, HMRC and help move your business forwards.

 

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