Management Archives - Page 3 of 7

How to build your business (not your workload)

Posted on June 10, 2021 | by Jade Donno

If you want to build your business (not your workload) and you want to spend time on doing the things that will actually grow your business, you need to stop being a ‘busy fool.’ This means no more firefighting through the days and spending most of your time doing things that don’t contribute to your overall goal.

To build your business, you need to take control of your time and use it wisely. Here’s how.

Invest in the right workflow tools

There are bound to be inefficiencies in your existing processes, so identify them. Where are the bottlenecks in your processes? Can you automate any manual tasks?

One of the best ways to start working slicker is to invest in the right workflow tools. They can make management, collaboration, tracking progress, and daily operations so much more efficient.

Prioritise high-value work

To stop spending so much time on unnecessary tasks, start prioritising effectively. Use the Urgent Important Matrix to do this.

Group your tasks into 4 quadrants:

Q1: Urgent and important – these are emergencies that arise (e.g. missed deadlines, complaints, technical failures, pressing problems etc).
Q2: Important but not urgent – these are the tasks you need to do to grow your business (e.g. goal setting, growth planning, networking, self-development, business development etc).
Q3: Urgent but not important – these tend to be interruptions that take up the majority of your time (e.g. phones, texts, emails, unproductive meetings and reports etc).
Q4: Not urgent and not important – these are distractions that cause you to procrastinate and have no value to your business (e.g. personal phone calls, social media, excessive or irrelevant emails etc).

Once you’ve grouped your tasks, you will know what you need to focus on and what you need to avoid.

Delegate low-value work

Now you have identified tasks that need to be done, delegate the low-value work to your team so that you can focus on the ones that require your level of skill.

If you delegate effectively (i.e. delegating authority as well as tasks), you can be reassured that the day-to-running is ticking along while you’re focusing on the tasks that will grow the business.

Schedule time in the diary for business development activities

You need to invest more time in quadrant 2, doing the planning and budgeting and development activities that will grow your business. You know this, but if you don’t schedule it into your diary, it won’t get done.

If you prioritise these tasks and delegate the rest, you will have time to sit down and focus on them. You just need to find the best days and times where you can work productively and without any interruptions.

Build your business

It really is as simple as that. To build your business, not your workload, you need to follow these 4 steps. When you do these consistently, you’ll find that each day follows a much calmer formula:

DO – those important tasks that need to be done today.
SCHEDULE – the important but not so urgent tasks, so that they will get done.
DELEGATE – the urgent but not so important tasks.
AVOID – the non-urgent, non-important tasks.

How to have more gravitas as a leader or manager

Posted on May 7, 2021 | by Jade Donno

“Gravitas” was one of the ancient Roman virtues that denoted “seriousness,” but nowadays it’s a quality that also extends to self-confidence and a strong presence. You know the types of people. The ones who talk the talk, who seem to command attention when they walk into a room, who, when they talk, people can’t help but listen. These people have a lot of gravitas.

It can be annoying when someone who has this presence steals the limelight, but what is great about gravitas is that it can be learnt! Just like everything else, confidence is a skill and the more you practice it, the more naturally it will come.

If you want to have more gravitas or confidence as a leader, here are 6 things that you need to do.

1.Stand up straight with your shoulders down

Your posture and body language is absolutely crucial when it comes to the presence that you are projecting. For example, if your voice is strong but your shoulders are hunched and you’re looking down, people will perceive you to be closed off and shy.

If you want to appear more confident and have a greater presence, open up your chest, stand tall and make direct eye contact. So much of what people call gravitas is actually just their reaction to the other person’s body language. Take stock of yours and make sure you are projecting outward confidence.

2. Use direct language

You need to reinforce your body language with how you talk, so make sure that you’re not using passive language. Saying things like “I just think that…”, “Maybe if I…” or “Am I making sense?” will undermine your authority, credibility and confidence. If you want more gravitas, you need to think about the language you use. Replace passive phrases with active and direct phrases such as “From my point of view… The truth is… What is your stand on…”

3. Dress the part

Now you’re walking the walk and talking the talk, you need to look the part. Gravitas often comes from people who just look the part, so think about how you can dress and present yourself to project the image you want. For men, it may be a suit and shined shoes or a trimmed beard. For women, it may be high heels or wearing your hair up and off your face.

If you struggle with confidence, looking the part can help you feel it.

4. Overcome your self-limiting beliefs

Identify any self-limiting beliefs that are reducing your gravitas. This could be always saying yes to requests, letting others influence your decisions instead of you making the final call, and/or letting others speak over you.

Behaviours such as this often come from self-limiting beliefs about yourself such as not feeling good enough or like an ‘imposter’ in your role. Identify these so that you can start making impactful changes.

5. Pace your words and emphasise key points

When presenting or in meetings, think about the great orators of our time (e.g. Barack Obama, Winston Churchill etc). They make short, sharp points; they take their time over their words and say them with conviction, pausing for impact, and they put emphasis on certain keywords and phrases that they want you to remember.

If you want to have more gravitas, where your team hang on to your every word, make sure you do these three things when conversing and presenting.

6. Always prepare before key meetings or conversations

Obama and Churchill didn’t wing their speeches, they prepared for them. Not only were their speeches carefully crafted and each word chosen carefully, but they also practised delivering the speech.

Most of us prefer to have time to think before answering a question, rather than having to think on our feet, so give yourself this time. Prepare before key meetings or conversations and it will be far easier to converse and answer with confidence.

Do new small businesses need an accountant?

Posted on April 9, 2021 | by Jade Donno

According to business start-up statistics in the UK, 20% of businesses fail in their first year and around 60% will go bust within their first three years. Approximately 660,000 new start-ups register in the UK every year according to The Telegraph, so what are the reasons for such a high failure rate?

While there are many factors, the top two reasons start-ups fail is because:

there’s no market need for their services or products, or;
they ran out of cash.

These two reasons, like many of the others, could have potentially been avoided if they had consulted professionals early on in the process of setting up their business. Professionals such as accountants.

Here are 9 ways that new or early-stage businesses benefit if they consult an accountant earlier rather than later.

9 ways an accountant can help new businesses

They can help you…

Identify whether your new business idea is feasible – an accountant can help you analyse your market research data to see if there’s enough demand for your product or service to sustain your business. They can also assist with outlining your business goals too.
Decide on a business structure – choosing your business structure can impact your tax, personal liabilities, and asset protection etc. An accountant can help you choose the right one, saving you time and money in the process.
Create a business plan – a big chunk of your business plan will be your financial forecast which outlines your business costs, revenue projections and the funding you will need. Naturally, an accountant is the best professional to help you with this cost analysis.
Secure funding – accountants can advise you on which lenders to approach as well as helping you create your loan pitch. They can help you create an accurate and reliable economic forecast for your business.
Register your business – you will need to register your business with the government and the Internal Revenue Services (IRS). An accountant can assist with this as well as registering you for tax, applying for licenses and permits you may need, and setting up your business bank account.
Choose the best business insurance – an accountant can advise you on the best insurance options to ensure you have complete protection at the most cost-effective price. They can help with property and vehicle insurance to professional liability and business interruption insurance.
Make the right recruitment decisions – from advising you on recruitment decisions (e.g. whether a part-time employee or outsourcing makes more financial sense) to helping you with payroll and auto-enrolment, accountants can help significantly when hiring employees.
Set up cloud accounting software – accountants can help you run your business more efficiently by looking at your processes and advising on the most appropriate cloud accounting software. Some even offer migration, set up, and training services when it comes to software too.
Plan for the future – great accountants become a trusted member of your team. They help you set your business goals and they provide you with ongoing advice and support throughout the years to help you achieve them.

Always seek an accountant’s advice when starting a new business

Failing to properly plan for the financial needs of a new business will undoubtedly lead to challenges. Challenges that could lead to the complete failure of the business if left unaddressed.

By getting an accountant involved as early as possible in the process, they can identify and mitigate any risks for you and help you budget and forecast your finances. With an accountant by your side, you’re far more likely to be a part of the 40% of new businesses that survive the 3-year mark!

The benefits and costs of hiring an apprentice

Posted on April 9, 2021 | by Jade Donno

If you’re at the point where you can’t take on any more work or, to grow your business, you need to hire more staff…hiring an apprentice is as good an option as any. Yes, they might not be as experienced as a fully trained potential employee, but you can mould them to fill any specialist gaps in your firm.

Getting some new blood on board can be a great investment, you just have to know what to expect. Here are the pros and cons of hiring an apprentice.

Benefits

You save money

The current Apprenticeship Levy means that businesses who qualify only have to pay 5% towards the cost of training and assessing your apprentice, and the government will pay the remaining 95%. If you hire an apprentice between 1 August 2020 and 31 March 2021, you can also claim up to £2,000 as an incentive payment.

You can delegate the low-value tasks

Apprentices will happily do the grunt work which will free your employees up to do the things of higher-value. Not only will this enable your apprentice to learn the ropes, but it will improve productivity and morale in the whole team too.

You gain a fresh perspective

If apprentices don’t have much experience, they will be able to look at your processes in a way that will make you question why you never thought of that yourself. The younger generation has strong technology skills, so you may be surprised by the new ideas they come up with.

You can bridge your skills gap

If you are finding it difficult to recruit people with certain skills that you need to move your business forward, apprenticeships can open you up to a whole new pool of applicants who you can train for this specific role.

You can improve your bottom line

Yes, apprentices are an investment initially. However, if you train and develop them right, within a year onwards, they can help improve your bottom line

Costs

You have to commit

Unlike when you hire an experienced employee, apprentices can’t hit the ground running. They need supervision at all times. You will need to dedicate significant time to training them, in even the simplest of things such as workplace etiquette, and email and phone protocol.

You have to be prepared for mistakes

Apprentices won’t know everything and maybe slower to learn than you’re used to. From the get-go, you need to be prepared for some muck ups. Use these opportunities to teach them how to learn from their mistakes and explain why things are done a certain way.

You could end up losing them

There is always the risk that your apprentice could complete their training with you but then leave to work for someone else. With that being said, however, 90% of apprentices tend to stay on after their qualification has finished.

You are put through a lengthy process

The process for hiring an apprentice isn’t quick and easy, to say the least. For this reason, you need to find a candidate that you believe will not only fit your company but will learn and grow at the pace you want to be a successful addition to your business.

You need to be aware of what is expected of you

If your apprentice is still completing their studies, you have to give them paid time off for this. You will also have to cover the cost of their training (on top of their salary) and 20% of their work hours needs to be off-the-job training.

An apprentice is a great investment (if you take the time to nurture them!)

Hiring an apprentice brings many benefits but only if you take the time to properly mentor them. If you’re aware of the drawbacks and you set aside time to really develop them in your firm, you can reap all the benefits of moulding new, young, and fresh employees.

15 things you didn’t know an accountant could do

Posted on March 26, 2021 | by Jade Donno

When asked “What does an accountant do?” many people answer with accounts, tax or compliance work. While that’s true, what many don’t know, is that the good ones do so much more. The best accountants will become a part of your team; they will give you strategic advice to save money and boost revenue, they will help you work more efficiently, and they will not only help you plan for your future, but they will help you get there.

To better answer the question, “What does an accountant do?” here is a taster of what they offer to you and your business.

Things an accountant can do…

Launch a start-up

You need to know that your idea will make money and may potentially need to convince investors of the same thing. An accountant can do that for you plus work out your start-up and operating costs and create credible revenue forecasts.

Manage your cash flow

Getting a stable and consistent cash flow is every business owner’s dream. An accountant can make sure that you always have the money there to pay staff and suppliers, as well as cash reserves in case of an emergency.

Help make you more tax-efficient

Everyone knows that an accountant can help you complete and submit your returns at the end of the tax year. What many don’t know is that they can also help you to lower your tax ethically as well as helping you deal with old tax debts and making sure your books are watertight if you’re audited.

Manage your debt

What loan should you choose? Should you use spare cash to pay back loans or reinvest in the business? An accountant can help you develop a specific strategy to manage debt in a way that is best for your business.

Chase unpaid invoices

An accountant takes the ‘chasing money’ headache away from you by setting up an automated invoice system. When a payment is due or overdue, this will send out automatic reminders to your clients until they pay. Some accountants will even call clients who are very overdue with payments.

Improve your business strategy

Yes, your accountant can help you figure out where you want to go and what’s important. They will work with you to set realistic personal, professional, and financial goals, and then they will measure your progress to help you achieve them.

Budgeting and forecasting

Working off a vague set of numbers can result in irreparable damage to a business. With an accountant, you can work to an exact budget where you know exactly what is coming in and going out, and how much money you have to reinvest, and all in real-time. As well as having the figures at your fingertips, you will also know your figures that you’re aiming for and how long you could last in a crisis.

Writing and pitching loan applications

Applying for a loan is a tedious and difficult process, but not with an accountant. They can pull together your numbers to help you write a solid application, not to mention give you the forecasting figures that will win over any loan officer.

Help you with recruitment and payroll

Should you hire a full-time employee or outsource? Will your bottom line benefit more from a salesperson or a technician? Can you afford to hire and train a new employee? All these questions are important and should be handled with confidence. An accountant can help you make the best choices for you and your business and make payroll easy.

Set up your cloud accounting software

Accountants aren’t stuffy number crunchers who speak a different language, they are tech-savvy and future-driven. Using the best tools out there, good accountants can help you automate your business’s accounting so that you’re always on top of your finances wherever you are. As well as implementing this software in your business, they can also train you to use it confidently.

Help your business run more efficiently

In addition to accounting software, accountants can also help you unlock the power of other applications so that you can start working smarter, not harder. They can help you increase productivity with your invoicing, payroll, customer relationship management, staff scheduling and time-recording etc, and integrate all these tools together to create an effortless workflow.

Improve your inventory management

Many business owners don’t realise how much money is lost due to poor inventory management. What an accountant can do is help you identify the cost of holding inventory and how much revenue is lost, so you can start to place accurate (and cost-effective) orders.

Help you plan for the future

Do you want to sell your business in the future? Do you have a succession plan? Do you want to retire early? All these questions need to be addressed and planned for early on in your business journey. As well as helping you develop a plan for the future, an accountant will keep this larger goal in mind and will help you stay on track.

Listen and support you

A good accountant will become an essential part of your team. They will be your financial advisor for all aspects of your life and will be there to listen and support you whenever you need them (not just appear in your life at the end of the tax year).

Give you peace of mind

Your business, your finances, and the welfare of you and your family are probably the three most important things in your life. An accountant can help ease this pressure, giving you the reassurance and confidence that everything is being done or is planned for. The result? Peace of mind and being able to sleep soundly.

How to keep a separation between work and home life

Posted on March 12, 2021 | by Jade Donno

Working from home has its challenges. On its own, that shift in environment takes some getting used to, especially if you’re used to working in an office, never mind having your partner or children there full-time as well! While space and distractions are common issues, the biggest challenge is that family and office life are overlapping, sometimes a little too much. Here’s how to keep work and home life separate as you work remotely.

Create a dedicated workspace

Having a completely separate workspace from the rest of the house is essential. It’s essential when it comes to productivity and focus, but also when it comes to switching off. Having a spare room is the most ideal, as you can shut the door at the end of the day and not be distracted by household chores when you are working. Obviously, this might not be possible for everyone, so decide where the most separate part of the house is.

Set your ‘work hours’

When do you work best? The world is your oyster when you work from home, so pick your hours. If that’s 6 am until 2 pm, you have the whole evening to fit in some exercise and good food. If it’s later in the day, then you can spend the morning home-schooling the kids. Whatever works best for you, set your hours and stick to them.

Tip: It’s a good idea to bookend your workday. What we mean by this is to find something that symbolises the start of your workday and the end. It could be starting your day with a coffee in your ‘work mug’ and then ending the day with a walk.

Take a proper lunch break

Schedule your lunch break and actually take it. You need nourishment for your brain to work at its optimum and a proper break does wonders for your productivity.

Get changed for work

You may be surprised, but you won’t be at your most productive if you’re working in your pyjamas! While your ‘work clothes’ maybe tracksuit bottoms and a slouchy t-shirt, that is fine. The most important thing is that you get changed out of what you slept in and into some fresh clothes to signal the start of the day.

Actually take a day off when you take a day off

We all need a day off every once in a while, especially when we are stuck indoors and the kids need home-schooling and the weekends don’t feel any different from the week… If you have planned a day off or you just want the weekends for family time, actually take the time off to recharge. Get your partner to hide your laptop or lock the spare room door if you have to. Just don’t get sucked into the “I just need to do one quick thing” void because the day will be gone before you know it.

Use your ‘commute time’ for self-care

One of the biggest positives about working from home is that you gain the time that you normally spend commuting! While it may be tempting to sleep a little longer, how about filling that time with things that will set you up for the day or help you switch off for the day? This could be meditating or exercising or taking it easy and reading a book. Whatever recharges your energy levels and releases serotonin (the happy hormone) for you, try to incorporate it into your daily routine.

Practice saying ‘no’

While learning to say ‘no’ to requests from clients is sometimes necessary, we are talking about saying ‘no’ to family and friends. Just because you are working from home, doesn’t mean your work isn’t as important. Explain this to your family and/or friends if they are requesting too much of you. Yes, your work is flexible, but you are still working 8 hour days. You’ll be happy to help them after your work hours!

Lower your expectations and don’t over-promise

Our expectations can be our downfall, so don’t set yourself up for failure. You won’t be working at your peak from home, especially with your partner and potentially your children at home, so don’t set high expectations for yourself. You won’t be able to keep a ‘show-home’ tidy house when everyone is stuck inside. You won’t be as productive as you would like so don’t over-plan or over-promise. If someone needs something, give yourself more time than you think you need and don’t be too hard on yourself generally.

12 ways to increase profit margins (and thrive in business)

Posted on February 26, 2021 | by Jade Donno

Your profit margin is how much money you actually get to walk away with after a transaction is complete (revenue – costs = profit). It makes sense then, that businesses who want to grow, focus on increasing this margin. The bigger the margin you have, the more you will thrive and be able to power through challenges like the economic climate that we find ourselves in today.

So how do you do it? How do you increase your profit and master your margins?

Identify what is not working – before you can fix something, you need to know what’s broken. Take an objective look at your business and your processes and identify the gaps.
Streamline your processes – the faster you can provide a service, the faster you can generate revenue and increase your profit margin. Where can you speed up your processes to trim costs without impacting quality? I.e using cloud accounting software.
Discover any areas where there is waste – where does your business spend money? Are you losing money through inefficiency or waste? Can you reduce your expenses?
Market those higher-end services – what services sell best and deliver the highest profit? Prioritise these in your marketing and focus your efforts on pushing these more.
Aim for incremental growth – try not to get ahead of yourself. Set yourself small goals and you’ll find that you’ll make consistent, and more importantly, sustainable progress.
Focus on building your team – a happy, motivated, and productive team, one that supports your growth goals, can make a world of difference to your profit margin.
Be innovative in your strategy – if the pandemic has taught us anything, it’s how to strategically innovate our service. What are you not offering your target audience that they really need? What can you replace in the service that you’re offering now?
Cross-promote to increase your credibility – if you get a good response from running webinars or writing content, think about ways you can cross-promote with someone influential in certain topics. Not only does this increase your credibility, but it capitalises on the other person’s time, money, and resources too.
Identify other pillars for revenue – is there a service that brings in the majority of your revenue? If there is, try to see what other areas you can focus on to build another revenue-generating pillar. You don’t want your strategy to be dependent on a single pillar (what if that pillar fell down?). Your aim should be to strengthen another area or two and this will increase your margin too.
Create a loyalty programme with your clients – your clients know, like, and trust you, and they are your best advocates. They are your free sales team, so help them spend more with you and tell others about your services. How can you create a loyalty programme to reward them?
Raise your fees – if you haven’t had a rate increase recently, you have an easy way of increasing your profit! Just make sure to approach this right, conveying your increase in value rather than your profit margin.
Outsource certain tasks – a great way of increasing your profit margin is to outsource some lower-value tasks to freelancers or contracted workers. You can use them only when demand is high or part-time.

How to be productive when you feel restless or run down

Posted on February 26, 2021 | by Jade Donno

The changes and stresses caused by the pandemic are taking their toll on all of us. It’s been almost a year now of being stuck indoors, working from home, juggling priorities, and potentially having to home school the children at the same time. I don’t know about you, but is it any wonder that we feel tired and run down?

This ‘new normal’ has a lot of us feeling run down, but at the same time, restless. It’s a horrible combination and it’s affecting our productivity. To help you get back some control and normalcy in your life, here is a quick guide.

Identify if your body needs a reset

Yes, sometimes, we can all procrastinate; we can all feel a bit fed up and tired every now and then. This is normal. What isn’t normal, is if you’re feeling this way every day. If you’re feeling any or all of the following as soon as you wake up and throughout the day, every day of the week, these are signs that your body is run down and in need of a reset:

Your energy is low
You’re not eating very well or healthily
You’re having digestion issues
You’ve got cravings (typically for high-sugar snacks)
You’re moody, anxious or irritable (more than normal for you)
You’re not happy with your weight
You feel like you need to make a change

How to reset your body so that you can be productive again

Make time for self-care – this should be your absolute priority when you feel run down, exhausted or restless. It may be really difficult to prioritise yourself when you feel so overwhelmed, but be tough with yourself and do it anyway. Without properly managing your physical and mental health, you simply can’t perform at your best. Get more sleep, exercise more, eat healthier, and dedicate some time to activities that ground you (e.g. meditation, journaling, meal planning etc).

Shift your mindset – productivity should be any ‘task’ that requires your time, energy, and attention. This includes any ‘chores’ that need to be done in the house and even exercise. Schedule these into your day and you’ll find that you’ll feel much better and more accomplished when you come to the end of them.

Prioritise and time-manage – first, start a time diary to figure out where your time is actually being spent. Do this for a week and it will help you be more mindful about how you spend your time. Once you have done this, you can establish an ideal schedule for yourself. Maybe you work best early in the morning, so start early and finish early. Once you have a schedule, prioritise your tasks. What are the tasks that are urgent AND important? What tasks will give you the most bang for your buck? Do these first.

Focus and take regular breaks – sitting down and focusing for long periods of time are not good for us. After all, our concentration is limited! To stay productive, try to use focus periods. Try the Pomodoro Technique where you work for 25-minute blocks followed by a 5-minute break. This will help you maximise your focus time and will force you to take repeated breaks. This technique is a good one for when you feel run down or tired as 20-25 minute blocks are easier to tackle than thinking you have the whole day to get through!

Avoid distractions and things that deplete your energy – distractions kill our productivity. It’s true – every distraction (no matter how small), causes us to spend the next 20 minutes trying to get back into the task we were doing in the first place. Turn off your phone notifications while you work and create an office space at home that is away from family members so that you can focus. It’s also a good idea to identify what drains your energy. Maybe it’s scrolling on social media or listening to friends rant about their situation or all the negativity that’s on the news. Whatever it is, avoid it so that you can use what little energy you do have on what matters.

Engage with people and get help if you need it – even if your team is working virtually right now, engage with them. Tell them that you’re struggling and converse with them. Conversations can boost mood and productivity so try to socialise even if you don’t feel like it. Sometimes, just sharing your worries or hearing that others feel the same is enough for you to feel better, but if it’s not, consider seeking further help. Whether it’s a business coach or a therapist, they can help you develop a plan and take back control again.

Don’t be too hard on yourself

We have all gone through or are going through this, as we speak. It’s a difficult time and a truly unique time, so don’t be too hard on yourself. If you’re feeling restless and run down and worried about work and your productivity, the first thing you need to do is take care of yourself and talk to someone. This is the most important thing to do. The rest comes later. Only when you feel better can you start to work better, so prioritise you.

10 ways to improve your business cash flow

Posted on January 29, 2021 | by Jade Donno

For a business to grow sustainably (and to successfully make it through the financial bumps in the road), cash flow needs to be a priority. And not just when times are tough and cash is tight. Making sure that you’re maintaining an optimal level of cash on hand at all times; this is essential to success.

So how do you do this? To improve your cash flow in the immediate but also for the long-term, here are 10 essentials.

Know your break-even figure

You need to know what number you need to reach each month to cover all of your outgoings. Once you know this, you can make better spending decisions and keep your cash flow at its optimal level.

Create a budget and stick to it

While profit is important, you also need to focus on spending. Create a budget to ensure that you’re making more on each sale than you’re spending – this can help you be more mindful about where your money is going and it can help you make impactful changes.

Build a cash reserve

Set aside any excess money you make every month into a business savings account. Financial experts recommend keeping 3-6 months’ operating expenses in a cash reserve, but you can decide how much you want to keep available.

Automate your bookkeeping

Using software such as Xero and QuickBooks can help you improve your cash flow. You can send out invoices immediately, get your clients to pay via Direct Debit, reconcile payments easily, and generate reports with a click of a button.

Offer discounts for early payments

If you have certain clients who pay late and miss payments, offer them a 2-5% discount if they pay early. Not only does this incentivise them to pay, but it also ensures that you don’t suffer from dips in your cash flow too. Win-win.

Negotiate extended payment deadlines with vendors

It’s good to set up extended payment deadlines in the event that you can’t pay what you owe vendors right away. For example, you could negotiate a 60-day turnaround for all payments or include a clause in the agreement that allows later payments a certain number of times in the year. While it may not be needed, it is good to be prepared in case you ever need to use this option.

Consider financing (when it makes sense)

Your focus should be building up a cash reserve for emergency situations like the Coronavirus crisis. This means that, in a situation where you have unexpected expenses or you need a large sum, you should consider short- or long-term financing options instead.

Consider leasing supplies, equipment, and real estate instead of buying

While leasing may end up being more expensive than buying in the long run, choosing to lease supplies, equipment, and real estate for a certain amount of time will help you to maintain a steady cash stream for day-to-day operations.

Seek advice from an accountant

The best way to improve your cash flow is to seek expert advice. Whether it’s getting an accountant to advise you on spending and saving or hiring them to completely manage your financial matters, they will help you make the right financial decisions. After all, you have to spend money to make money!

Improve your inventory

What is your inventory turnover? Surprisingly, there could be a lot of cash tied up in your inventory so check your inventory regularly. Are you buying too much? If so, sell it at a discount and start buying less of it. This is something that your accountant can help you figure out.

While it’s obviously very important to improve your cash flow right now (thanks Coronavirus), it is also essential for your business to have a healthy cash flow all year round. Keeping a robust cash flow takes vigilance, but it will help protect your business during turbulent times, not to mention, it will also help you sleep soundly.

Goals + habits = SUCCESS

Posted on January 22, 2021 | by Jade Donno

Two sports teams both have the goal to win the game at hand, but only one can. This shows that just having a goal doesn’t necessarily mean that you’re going to achieve it. To win or achieve your goal, you need to have the right positive habits day in and day out. In the case of the sports team, it’s the one that trains regularly, eats healthy every day, and has the right mindset to keep going when times are tough.

To help you understand why many of us don’t achieve the goals that we set out to, this article explains why daily habits are the key to getting us to where we want to be.

Goals are great for short term accountability…

Have you hit a weight loss goal but then gained that weight back on not long after? Have you resolved to quit something or to start something only to revert back after a few weeks? Have you ever trained to run a marathon but then never run much after that?

If you can relate to one of the questions above, it’s probably due to one of these 5 reasons:

Goals are temporary – they are great for an initial push but people tend to revert to habits.
Goals can negatively affect motivation – if you don’t reach them within a specific timeframe, they can make you feel bad.
Goals limit you – not many people surpass their goal as they are satisfied once they’ve hit it.
Goals demand discipline – discipline can be hard to maintain over a long period, so when people lose it, they tend to give up all together.
Goals can be unrealistic – if the initial goal is unrealistic, this can lead to a loss of motivation and negatively affect performance.

While goals are great for short term accountability and for that initial push to improve performance, on their own, they don’t help you to sustain this performance.

…habits are what help us sustain performance in the long term

Just like the long-term success of a sports team, it’s having the right habits that is key; having the right habits to support their goals.

When it comes to business, if you want to grow sustainably, you need the right mindset and the right habits to sustain your performance over time. So how do you do this?

You need to set your goals – when setting both personal and professional goals, don’t forget to use SMART (Specific, Measurable, Attainable, Relevant, and Time-bound).
You need to shift your mindset – know your ‘why’ for setting this goal/s and think of this goal as a marathon and not a sprint. You won’t achieve it overnight so be okay with doing a little each day.
You need to develop the right daily habits – split your one big goal into short term goals (e.g. monthly and weekly goals) and focus on hitting these. Plan these activities into your schedule and link them with existing habits already as this will make it much easier for you to get them done.

Start achieving what you set out to

If you set yourself goals AND put in place the necessary habits you will need to achieve them (just focusing on getting a little done each day), soon these will build and you’ll see your business moving forward.

Remember the sports team. You might win one game or hit your goal once, but the key to long-term success is having the right mindset and daily habits.